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Online SASEF Registration

*Registration is open now*

Go to the SASEF Online Registration System to register your project.

Below you will find detailed description of each phase of registration. It is recommended that you read the entire registration procedure in order to avoid any errors in registration process. All registration steps must be completed by posted deadlines. For additional help with registering, use this Step-by-Step Guide with screenshots.

Teachers register online here. Note: if your school/teacher is not participating, you can still register as a home school project. Use your last name as a “school name”, and the student’s parent/guardian as a “teacher”.

Create a project account here. Click on the “create new account” button next to sign in. Each participating project must create an account. Once you have created your project account, if it is a team project, you can add additional students within the project account by clicking the green “add another student to this project” button.

In general, if your project includes one of the following you must file for pre-approval prior to beginning your project:
  • Human subjects
  • Vertebrate animals
  • Microorganisms
  • Reagents
  • Any item, material, or substance that can maim, kill, or shock
If you are unsure, please complete the ISEF Rules Wizard. The rules wizard will require all participants to complete these three forms: Forms 1, 1A, and 1B. Answer the following questions in order:
a. Did the ISEF Rules Wizard require you to complete any additional forms (such as 1C, 2, 3, 4, 5A, 5B, 6A, 6B, 7, etc.)?
  • If yes – your project requires pre-approval. Proceed to b below.
  • If no – your project may not require pre-approval. Proceed to b below.
b. Did your school or local/district fair conduct a Scientific Review Committee (SRC) review of your project?
  • If no – your project requires pre-approval. Proceed to c below.
  • If yes – your project does not require pre-approval. Do not complete c below.
c. You must now fill out all forms the ISEF Rules Wizard indicated you needed to complete. Submit Forms 1, 1A, and 1B and any additional forms (such as 1C, 2, 3, 4, 5A, 5B, 6A, 6B, 7, etc.) at this time.To submit these forms:
  1. Login to your project account and click on “Pre Approval Paperwork” at the top of the page.
  2. Follow all steps to submit pre-approval forms.
  3. SASEF will review your submission and notify you of your status.

a. Project registration – login to your project account here. Register your project by clicking “Project Registration” in the middle of the top portion of the page. Select the options that apply to your project then click submit.
b. Entry form – login to your project account here. At the bottom of the page
under “Student Information” click on “upload entry form”. At the top of this
page, click on “generate entry form”. Review this form for accuracy. If correct,
print and have the student, parent, and teacher sign this form. Then upload
the entry form to the project account.

Every student (not project) participating in SASEF must mail a nonrefundable registration fee in the form of cash or check. In the memo line please be sure to print the student’s name.

Mail cash or a check made out to “SASEF” to:

The University of Tennessee, Knoxville
ATTN: Jason Moody
218 Student Services Building
1331 Circle Park Drive
Knoxville, TN 37996

 

2021 Fees
If paid: Fee Amount
Before Feb. 1 $10.00
From Feb. 1-15 $20.00
From Feb. 16 – Mar. 5 $30.00

a. An abstract is required for all projects. There is a 250-word limit for abstracts. To upload your abstract, login to your project account here. Find the abstract section and click “edit”. Type – or copy and paste – your abstract into the box and click “submit”.

b. After you have completed step 4, upload a complete set of ISEF forms as
determined by completing the ISEF Rules Wizard. All projects will be required to
submit ISEF Forms 1, 1A, and 1B regardless of whether they needed pre-approval
(step 3). For your reference, here is a link to all the blank ISEF forms. To do this login to your project account here and click on “Final ISEF Forms” at the top of the page.

Note: please upload all required ISEF forms in one document (PDF,
JPEG, DOC, and DOCX file formats no larger than 8MB).

Due to the ongoing COVID-19 pandemic, SASEF will be held virtually on March 29-30, 2021. All participating projects will be required to submit additional information about their project for online judging. View the ISEF 2021 Virtual Project Materials Guidelines (PDF) by clicking here.

In the SASEF Online Registration System, students will be asked to submit a:

Project presentation (required) – instead of the traditional physical poster a slide deck (or slide show) will be required for all projects. Final file must be submitted as a PDF.

Science Project Presentation (Google Slides)

Science Project Presentation (PowerPoint)

Engineering Project Presentation (Google Slides)

Engineering Project Presentation (PowerPoint)

Mathematics/Computer Science Project Presentation (Google Slides)

Mathematics/Computer Science Project Presentation (PowerPoint)

Quad chart (required) – summarizes the project using a single page. Final file must be submitted as a PDF.

Science Project Quad Chart (Google Slides)

Science Project Quad Chart (PowerPoint)

Engineering Project Quad Chart (Google Slides)

Engineering Project Quad Chart (PowerPoint)

Mathematics/Computer Science Project Quad Chart (Google Slides)

Mathematics/Computer Science Project Quad Chart (PowerPoint)

Download a PDF Example of a Completed Quad Chart

Project video (optional) – a 2-minute presentation is optional for each project. Judges are not required to review the video. Final video must be submitted as a YouTube link.

These virtual fair items are due no later than March 24, 2021. Students can upload these items into their online project accounts.

Find more details about the virtual fair requirements here.

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